Entry Rules and Instructions

(Last updated 4/30/2025)

ENTRY RULES:

  •   All entries and photos must be received by midnight, July 10, 2025. If your quilt is not complete by then, you may submit entry with a drawing or photo, indicating the size, on the due date.

  • Any quilt entered must be clean and have been completed in last 3 years.

  • All large, medium and small quilts must have a 4 inch sleeve sewn on the back.  Mini quilts must have a 2 inch sleeve on the back.

  • A label with the owner’s name, name of the quilt and date completed must be attached to the back of the quilt. Judged entries must have label covered with a temporary patch of fabric or tape.

  • Any quilt longer than 90 inches must have a sleeve set at below 90 inches.  The top will be folded over the top of the hanging pole.

    You may submit up to four (4) entries per individual.  * Limit 2 per category.

  • Fill out a separate form for each entry, you may pay for multiple entries with one payment.

  • There is a $10.00 fee, per entry for BBQG member   *  $35 for non-members

ENTRY FORM INSTRUCTIONS:  Online Entry Form will be available for entries May 1, 2025.

Entry forms and photos for the 2025 show may be submitted online:

1.     Via the Jotform online entry system at https://form.jotform.com/251194401452146)

2.    In-person assistance will be available at May, June, July guild meetings.

If you have questions or concerns about completing the online entry, please email bbqgshow@gmail.com.

Before you start your online entry:

•  Measure your quilt size

•   Review list of categories and decide which one you will choose https://www.bbquiltguild.org/categories

•   If you used a published, copyrighted pattern please have the pattern name and author available.

•   Write out the text you want on the card that will hang next to your quilt. There is a  50 word limit.  You could write this in a word processor and cut and paste allowed into Jotform

•    Know where your quilt photo is on your computer or mobile device to make it easy to upload.  If possible renaming your photo with your name would help us.  One photo is fine for uploads.  

DROP-OFF INSTRUCTIONS:

·      Quilts must be dropped off at the Brazos Center, 3232 Briarcrest Dr., Bryan, TX  77802

·      Drop-off time is 10:00am - noon.  September 10, 2025. Or, the day before at the home of Helen Rode, or Charles Gilreath by 6:00pm.

·      Each quilt must be in a pillowcase or cloth bag with the owner’s name and PH# on it.  NO plastic bags.  One item per bag.

·      Quilt pick-up will be 5:00 to 6:30pm. On Saturday, September 13, 2025 at Brazos Center.

·       You must have your receipt, which is given at time of check-in.